Organizers can be Reps, Teachers, Fraternity President's, Students Council, etc... They are a special traveler (Organizer) or group of travelers (Many Organizers) who are in charge of the group and have a special role of bringing their friends and others on the trip. Normally they are a paid traveler with the group, not a staff.
Open the Trip Record
Scroll to the
Contacts with a ☆ next to their name are Organizers for this trip
If there are bookings on the trip, the Organizer ☆ will also appear next to the booking name
Open the Booking Record
Scroll to the
The bottom field will read: "Is An Organizer?" Yes/No
Open the Contact Record
Bookings module under
Contact there will be a ☆ next to the Booking's Contact name if the contact IS an Organizer
If the Contact has NO Booking Records, click on the Trip Record in the
Trips module and follow the "Via a Trip Record" steps above
Travel Details in the "
Your Campus Rep/School Organizer" section.
My Trips under "
Campus Rep/School Organizer " section
Open the Trip Record this Organizer is on
Contacts module, find the contact you want to add an Organizer association to
edit in the contacts row
Association + button
(your Organizer will be a Lead and an Organizer, or a Traveler and an Organizer)
Organizer from the Association dropdown
Open the Booking Record of the traveler you want to update
Edit in the
Add or Edit the
Referred By Field
Type in the correct Organizer (contact)
Open the advanced search (click the down arrow on the right of the search bar)
Filter: Choose: Referred by
Field: First Name OR Last Name OR Emails
In the Query Area
Value: [This is where you add in the first name, last name, or email]
Groupdesk will refresh and show you all applicable results
Use the Checkbox on the Left side to select any or all bookings
Once you have checked the bookings, a box called
Edit will appear in the top right of the page (near
In the pop up modal
Referred By check box
Search for the correct Organizer (contact)
Organizers are able to monitor a traveler's status using their Organizer tab. This gives Organizers the ability to see who has and hasn't signed up yet, what room travelers are in, their status on the trip and other traveler contact information. It helps to minimize the need for communication between the Organizer and the Trip Planner.
Any travellers who have made a booking on the trip and selected the Organizer using the
Referred By field when booking will appear under the Referral Travelers module.
All bookings on the trip will appear under the Travelers module.
Organizers can view all contacts added to the trip and add any potential travelers to the list.
Organizers can view the following Traveler information from the Referral Travelers and Travelers modules.
Number (#) of Travelers
Additional Details (such as Booking Code)
For an Organizer to add prospective travelers to an Invite List they will follow these steps:
Login to My Profile
My Trips Click on
View & Upload Interest List under the
Add a Contact (Next to
Complete the form with the contact details and click